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Volunteer Helper Tasks & Activities
We rely heavily on volunteers to help us run most of our shows but especially the unaffiliated One Day Events and twice-yearly British Eventing Horse Trials, and without them these events could not be run to generate essential revenue which helps us to keep subscriptions and entry fees as low as practicable.
Cancelling such events would be a significant detriment to the Club's overall financial viability, so it is also in your own interests to help whenever you can in order to safeguard the Club's very existence as well as minimising your personal participation costs.
As well as these bigger events most of the other Dressage, Showjumping and Cross-country shows are just as important but require few volunteers, although it would be helpful to have a standby available in case of absence as there are fewer people to cover any gaps.
You don't necessarily need to commit to a full day (although for continuity it helps us if you can) and many people who already help can only manage a morning or afternoon, so your half-day would help us to cover these vacancies.
If you feel that you are not qualified to help because you wouldn't know what to do then you could always come and work with a more experienced volunteer to "learn the ropes", and at OD and BE events there is a full briefing for cross-country fence judges.
Whilst some functions necessarily require a degree of horse awareness, in most cases it is just a matter of common sense and well within the capabilities of anyone who has ever competed - more a matter of "being on the other side of the fence" (often literally !).
Even if you are not 'horsey' there are many admin jobs which either do not demand any horse knowledge at all or others that just require an instinct for self-preservation, and we can always use some help setting up the day before, resetting everything between days and clearing up afterwards.
Apart from joining a friendly team and seeing at first hand how a big event comes together, in return you will receive voucher(s) to use at the Club and on a full day be provided with a snack lunch. Please phone or email the Office if you can OFFER HELP, but if you are not needed on a particular day don't be put off from helping on another date.
The numbers vary and some tasks can obviously be combined or dispensed with at the smaller events, but those typically required include:
| Function | ODE | BE | Other | Activities | ||
| PARKING | ||||||
| ¤ Traffic control | 1 | 1 | Direct incoming traffic to designated parking areas | |||
| ¤ Car parking | 1 |
} } } } } |
Marshal car, lorry & 4x4 parking to make the most effective use of available space especially with large horseboxes, and essential when limited owing to waterlogged ground. | |||
| ¤ Lorry parking | 1 | |||||
| ¤ 4x4 & trailer | 1 | |||||
| ¤ Overflow areas | 1 | |||||
| DRESSAGE | ||||||
| ¤ Collecting ring | 1 | 3 | 1 | Ensure competitors are ready for class on time | ||
| ¤ Judges writers | 6 | 8 | 3 | Complete score sheets as directed by judge | ||
| ¤ First Aid | 1 | Provide on-site First Aid cover for accidents | ||||
| SHOWJUMPING | ||||||
| ¤ Collecting ring | 1 | 1 | 1 | Ensure competitors are ready for class on time | ||
| ¤ Jump reset | 2 | 2 | 2 | Replace fallen poles promptly to avoid delays | ||
| ¤ First Aid | 1 | Provide on-site First Aid cover for accidents | ||||
| CROSS-COUNTRY | ||||||
| ¤ Collecting ring | 1 | 1 | 1 | Ensure competitors are ready for class on time | ||
| ¤ Fence judges | 10 | 20 | Monitor one or more fences and record penalties | |||
| ¤ First Aid | 1 | Provide on-site First Aid cover for accidents | ||||
| ADMIN OFFICE | ||||||
| ¤ Bibs & Numbers | 1 | 2 | Collect start fees and issue & recover bibs & numbers | |||
| ¤ Score collectors | 1 | 2 | Collect score sheets from rings for each discipline | |||
| ¤ Dressage scorers | 2 | 3 | 1 | Accumulate marks and calculate scores & penalties | ||
| ¤ Main scoreboard | 1 | 1 | Enter penalties and places on main scoreboard | |||
| ¤ Rosettes & prizes | 1 | 1 | Prepare and issue rosettes, prizes & trophies | |||
| CATERING | ||||||
| ¤ VIP marquee | 2 | Provide hospitality for judges and VIP/sponsor guests | ||||
| ¤ Cross-country | 1 | 1 | Tour cross-country fences with refreshment refills | |||
| ¤ Volunteers | 1 | 1 | Ensure judges, stewards & helpers fed and watered | |||
In all a total of around 30 for a One Day Event and 50 for the BE Horse Trials which does not include: Organiser, Entries Secretary, BE Steward, Commentators, Course builders, Doctors, Farrier, Fence repairs, First Aid/Paramedics, Health & Safety Officer, Horse Ambulance, Judges, Scorers, Starters, Technical Adviser, Timekeepers, Vets ... !